Student Records and Finance Coordinator
Eagle Butte High School
Prairie Rose Public Schools is seeking a Student Records and Finance Coordinator to join the team at Eagle Butte High School starting for the 2026-2027 School Year. Reporting to the Principal, the Student Records & Finance Coordinator provides exceptional service to staff, students, families, and community members while supporting the efficient operation of the school office. This position is responsible for student records management in accordance with Alberta Education requirements, school financial operations, budget monitoring, and administrative support functions. The successful candidate will demonstrate strong organizational skills, attention to detail, discretion, and the ability to effectively manage multiple priorities in a fast-paced school environment. Key Responsibilities The Student Records & Finance Coordinator will be responsible for, but not limited to, the following: • Manage student records, grades, reporting processes, and related documentation in accordance with Alberta Education requirements and Division procedures. • Manage student registration, enrollment, and student information processes. • Support school financial operations, including budgeting, accounts payable, purchase requisitions, school-generated funds, bank deposits, fee collection, reconciliations, and financial reporting. • Assist the Principal with budget planning, monitoring, scheduling processes, and other operational requirements. • Coordinate diploma examination registration • Provide reception, customer service, and administrative support to students, staff, families, and community members while maintaining confidentiality. • Perform other related duties as assigned by the principal.
Qualifications
• Administrative Office Professional Diploma, Business Administration Diploma or equivalent • Proficiency in G-Suite and Microsoft Office • Experience with PowerSchool, SchoolEngage, atrieveERP, and SchoolCash is considered a strong asset. • Proven organizational skills • Excellent communication skills; both written and verbal • Attention to detail and confidentiality • Previous experience in an administrative or office environment is required. • Previous work experience in a high school environment is an asset
Terms of Employment
• Monday – Friday 8:00 - 4:00 • 7 hours per day; 35 hours per week
About Prairie Rose Public Schools:
Prairie Rose School Division is primarily located in the South-Eastern region of Alberta in the communities of: Bow Island, Cypress County, County of 40 Mile, Foremost, MD of Acadia Valley, Oyen, Redcliff and Special Areas, along with two schools in the City of Calgary. The Division consists of 18 public schools, 2 Outreach schools, 2 Alternative Program schools, and 19 Hutterite Colony schools and educates approximately 6500 students. Our Division office is located in Dunmore, Alberta, near the city of Medicine Hat.
Submission Details
Please submit your Resume, including 3 professional references and a completed Reference Release Form to: Rocheal Howes – Principal, Eagle Butte high School Email: rochealhowes@prrd8.ca Phone: 403-528-1996 ext. 2001 Interview considerations will begin upon receipt of application. This position will remain open until a suitable applicant is found. This position will require the successful candidate to present a valid Police Information/Criminal Record Check, including a Vulnerable Sector Search.