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Prairie Rose Public Schools is committed to protecting the personal information of students, families, employees and community members. We recognize the importance of managing personal information responsibly while supporting openness, accountability and transparency.

Our approach to privacy and access to information is guided by Alberta's Protection of Privacy Act (POPA), Access to Information Act (ATIA) and other applicable legislation.

Privacy Management Program

The Prairie Rose Public Schools Privacy Management Program provides a framework for how personal information is collected, used, disclosed, protected, retained and disposed of across the division.

The program establishes responsibilities, safeguards and practices to support consistent privacy management in our schools, departments and programs. It also addresses privacy training, risk management, privacy impact assessments and the responsible use of technology.

Privacy Mangement Program Sections

1. Introduction and Scope

2. Privacy Roles and Responsibilities

3. Security and Classification

4. Training and Awareness

5. Privacy Impact Assessments (PIAs)

6. Privacy Risk Management

7. Incident Response and Breach Management

8. Consent Management

8.1 Collection Notice Templates

9. Artificial Intelligence (AI) and Automated Systems

10. Data Lifecycle Management

11. Transparency and Access to Information

12. Privacy Procedures and Supporting Resources

13. Program Evaluation and Continuous Improvement

Access to Information and Correction Requests (Section 11)

Under Alberta's Access to Information Act (ATIA), individuals may request access to records held by Prairie Rose Public Schools, subject to certain exceptions. Individuals may also request corrections to their personal information.

PRPS provides a combined request form for both access to information and correction requests.

🔗 Submit an Access to Information or Correction Request

Requests are reviewed and processed in accordance with applicable legislation. Fees may apply to certain access requests.

Fees for Access to Information Requests
  • There is no initial fee to request access to your own personal information.
  • Requests for general information are subject to a $25 initial application fee. Continuing requests are subject to a $50 initial fee.
  • Additional fees may apply depending on the nature and volume of records requested. Where applicable, PRPS will provide a fee estimate in accordance with Alberta's Access to Information Act and Regulation before proceeding with chargeable services.
  • Fees may be reduced or waived in circumstances permitted under the legislation.
  • For more information, please refer to the Government of Alberta's Access to Information Fee Guidelines.

Collection, Use and Protection of Personal Information (Section 8 and 8.1)

PRPS collects and uses personal information to provide educational programs and services, support student learning and meet its administrative and legal responsibilities.

Personal information is collected, used and disclosed in accordance with applicable legislation. Where consent is required, individuals are provided with information about the purpose of the consent and how permissions may be updated or withdrawn.

Privacy Legislation and Resources

The following resources provide additional information about privacy legislation, access to information and the responsibilities of public bodies in Alberta.

Staff Privacy Resources

PRPS employees can access internal privacy resources, including reporting forms, procedures, Privacy Impact Assessment guidance, training materials and the Privacy Minute awareness program.

🔗 Access Staff Privacy Resources (Staff Login Required)

Contact Information

For questions about privacy, access to information or the management of personal information by Prairie Rose Public Schools, please contact:

Angela Baron
Privacy and Access Coordinator  
Prairie Rose Public Schools
communications@prrd8.ca